All residential (full-time, board-approved) faculty are required to comply with the Residential Faculty Policies (RFP) of the district. The district no longer provides hard copies of the RFP to faculty, as this document is available in an electronic format online. You can download the RFP at:

http://mccfa.wildapricot.org/Resources/Documents/RFP-Docs/2012-2013%20RFP.pdf

In addition to the policies outlined in the RFP, Residential Faculty are expected to abide by the policies in the District Blue Book, the District All-Employee Manual, and the Administrative Regulations adopted by the District and the Governing Board. The Blue Book and All- Employee manual can be found at:. http://www.maricopa.edu/publicstewardship/resources/bb.php

Faculty Status

Residential faculty are considered to be either probationary or appointive.

Appointive status is attained (except as outlined below) by a faculty member at the beginning of his/her sixth consecutive year calculated from the date of the first contract. Probationary status is assigned to all residential faculty members who have not attained appointive status.

In order to earn credit toward appointive status, a probationary faculty member must meet the following three conditions:

  1. Be evaluated each calendar/academic year according to the procedures in the RFP.
  2. Not accumulate unpaid absences in excess of 20% of his/her accountability days per semester.
  3. Meet all conditions established in the RFP Section 3.6.

If these aforementioned conditions are not met, the probationary period will be extended an additional semester for each deficient semester. See RFP section 3.12.

Faculty Association

The Faculty Association is a voluntary membership organization open to all active and retired Maricopa residential faculty that:

  • Provides access to legal representation for its members for both job-related matters and personal matters. In job-related matters, there is no cost to a faculty member for legal representation up to the point of litigation. For job-related litigation as well as personal matters, the faculty member will receive legal representation at a reduced rate.
  • Contracts with a lobbying firm to provide representation for the Faculty Association and its members at the Arizona state legislature. Services provided by the lobbyist include bill-tracking issues of importance to community college faculty, communicating with legislators to relay comments and concerns of the faculty, and working with the Faculty Executive Council’s legislative committee to review and prioritize current legislation viewed as important to us.
  • Acts on behalf of all residential faculty in negotiating changes to salary, benefits, and working conditions in the Residential Faculty Policies (RFP) through its Meet and Confer Team, which is directed by the Faculty Executive Council. Recent important changes in the RFP have included such items as the addition of language for indemnification and intellectual property rights, and revisions to language involving initial salary placement, professional growth, faculty evaluation, and retrenchment.
  • Maintains a web page with useful information for faculty. http://mccfa.wildapricot.org/
  • Ensures that faculty issues and concerns are represented in district policy- recommending committees such as the Financial Advisory Council (FAC), the Employee Benefits Advisory Council (EBAC), the Faculty Recruitment Commission, the Common Pages Committee, and the Intellectual Property Rights Committee.
  • Facilitates communication with its members by distributing an electronic newsletter and other information of interest to member’s home email addresses.

The Faculty Association Office is located separate from properties owned by the MCCCD. The address and phone number for the Faculty Association Office is:

520 E Southern Ave
Tempe, AZ 85282
(480) 894-8700

The Faculty Association Office provides Association members with the use of a phone, computer, as well as a meeting space.

MCC Faculty Senate

The Faculty Senate is comprised of elected officers and representatives, including a president, president-elect, zone representatives, and at-large representatives. The secretary and treasurer are elected by the Senate from the body of zone and at-large representatives. The goals of the faculty senate are:

  • To negotiate with college administration, district administration, and the Governing Board and other external communities with respect to academic and professional matters
  • To select representatives to serve on administrative councils and faculty committees
  • To participate in the formation and implementation of policies affecting education and professional working conditions
  • To promote excellence in teaching and learning at MCC

In short, the Faculty Senate’s purpose is to protect the RFP, assure a climate of shared governance, and build community.

Zone Senators

Zone Senators will:

  • Be responsible for representing the academic and professional matters of their Zone;
  • Be empowered to sponsor items of interest to their Zone on the agenda of the Senate;
  • Be empowered to sponsor items of general interest concerning academic and professional matters to the College;
  • Be responsible for communicating important Senate issues to all full-time residential faculty in their assigned Zone and, when appropriate, provide feedback to the Senate;
  • Be responsible for membership drive activities within their Zone;
  • Serve terms of two (2) years;
  • Be elected in odd numbered years for Senators representing odd numbered Zones;
  • Be elected in even numbered years for Senators representing even numbered Zones.

At-Large Senators

At-Large Senators will:

  • Be empowered to sponsor items of general interest concerning academic and professional matters to the campus they represent;
  • Serve terms of two (2) years;
  • Be elected in odd numbered years if they are serving as the At-Large Senator representing the Southern & Dobson campus.
  • Be elected in even numbered years if he/she is serving as the At-Large Senator representing the Red Mountain campus.

By becoming more involved with campus activities, we not only become better informed faculty members, but we take personal responsibility for future growth of the campus.
For more information, visit:http://www.mesacc.edu/employees/faculty-senate

Faculty Executive Council (FEC)

Made up of representatives from the faculty senates of all ten Maricopa Community Colleges, the Faculty Executive Council meets regularly to discuss and take action on matters that affect faculty across the district. FEC members also serve on other district- wide committees to represent faculty interests.

For more information on FEC committees and activities, visit: http://mccfa.wildapricot.org/

Responsibilities And Rights

All of the residential faculty responsibilities and rights are described in the RFP. This section describes some but not all of those responsibilities. To see the full text of the RFP, consult a printed or online RFP manual. Also included in this section are some college-specific policies

Hiring Qualifications

All new faculty must meet hiring qualifications established by the relevant instructional council, approved by the Governing Board, and on file in the Human Resources Division.

Accountability and Office Space

Instructional residential faculty members are required to meet thirty (30) hours of professional responsibilities per week as follows:

  • Meet all classes as scheduled
  • Hold a minimum of five (5) scheduled academic support hours reflective of instructors’ teaching schedules
  • Participate in department, division, college, and/or district activities

Academic support hours (e.g., tutoring, review sessions, teleconferencing) can be scheduled in lieu of on-campus office hours with mutual consent of the department chairperson, dean, and/or vice president. The college president, or designee, in consultation with the department chairperson, will determine the assignment of faculty members.

Hours of accountability for service faculty who teach classes will be reduced toward the instructional faculty accountability hours on a pro rata basis. To meet the thirty-five (35) hours per week of accountability, service faculty members are required to meet scheduled department/division assignments and other college and district-related activities.

Within the hours of accountability, all members are required to maintain equity of assignments and to participate in non-teaching assignments. All residential faculty are provided with office space and access to college communications and equipment.

Advising Student Organizations

MCC recognizes that co-curricular activities are vital to the mission of the college and the personal development of our students. The purposes of MCC’s registered student organizations complement our academic programs of study and enhance the overall educational experience of students through development of, exposure to, and participation in social, cultural, intellectual, and recreational activities.

MCC requires each student organization to have a campus advisor who is a Governing Board-approved employee of MCC. Club advisors should be available to advise and assist club members with growth, maintenance, and program content. Club advisors must attend all club-sponsored activities and meetings.

An advisor can provide assistance and advice to improve the overall operation and effectiveness of the club and to help it progress toward its goals. Related advisory activities might include:

  • Teaching the techniques and responsibilities of good leadership
  • Coaching the club officers in the principles of good organizational and administrative practice
  • Developing procedures and a plan of action
  • Keeping the group focused on its goals
  • Stimulating or initiating activities and programs

Faculty are encouraged to become actively involved in MCC student organizations. If you are interested in further information about the role of an advisor, contact the Student Activities Office for a copy of the Policy Manual for Registered Student Clubs, and consult with the program advisor in charge of student clubs.

For more information, please call 480-461-7285 or visit www.mesacc.edu/students/asmcc/

Commencement

Commencement ceremonies are scheduled at the close of the spring semester. All residential faculty are required to participate. Requests for non-participation must be submitted to the college President in writing, through your department chair and the appropriate dean and/or vice president at least five (5) days prior to the event.

Committee Participation

According to Section 5.4 of the RFP, part of a Faculty Member’s Accountability includes a requirement that the faculty member participate in department, division, college, and/or district activities as defined in Section 1.2. in the RFP.  Faculty are strongly encouraged to meet this component of their accountability by serving on one or more of the various committees established to meet the needs of the college community.  Faculty members are surveyed once each academic year, typically in the spring, by the Office of the Vice President of Academic Affairs to determine on which committees they are most interested in serving. In a manner reflective of the commitment to shared-governance, committee assignments are selected jointly by the Faculty Senate President and the Vice President of Academic Affairs. Some committee assignments continue from one year to the next to ensure continuity of the work of the committee.

Curriculum Development

MCC residential faculty are constantly engaged in updating their course and program offerings, a responsibility assigned to them by the RFP. The college and district have established procedures for curricular tasks including:

  • Creating a new course or program
  • Changing an existing course or program
  • Deleting a course or program that is no longer useful
  • Applying for transfer (or general education) values for courses

To assist faculty with maintaining their curricular offerings, MCC maintains a Curriculum Office and staff to advise, guide, and assist you through college and district curriculum and articulation processes. The Curriculum Office website gives you instructions for curriculum processes you need most often as well as contact information for the Curriculum staff.

For more information, call 480-461-7408 or visit www.mesacc.edu/employees/curriculum/

Faculty Evaluation (Excerpts From RFP Sections 3.5 – 3.6)

Brief classroom visits by administrative and/or staff personnel may be conducted without notice to the faculty member in situations that need immediate attention for the normal operation of the college. These visits will not be used for the purpose of instructor evaluation. Since faculty are committed to quality teaching and instruction and contracted to provide professional services to students, colleagues, and the district, the faculty undergo a periodic faculty evaluation process to improve teaching performance and to advise the faculty members regularly and specifically of their strengths and weaknesses, progress, and overall status.

Although the Faculty Evaluation can begin at any time, the college Vice President, through the department/division chairperson, will be responsible for notifying a faculty member early in the fall semester of the evaluation year. The Faculty Evaluation Plan (FEP) Summary must be completed and submitted to the college Vice President by June 30th of the evaluation year.

Faculty must complete or review and update a plan every year while “probationary” and every third year (or more often if the faculty member desires) when “appointive.” (RFP 3.5.2.2)

To complete an FEP, each faculty member must engage in a self-examination of the three Required Areas and at least two of the Elective Areas (RFP Section 3.5.3):

Required Areas:

  1. Teaching, Learning, and/or Service
  2. Course Assessment and/or Program Development/Revision
  3. Governance and/or Committee Participation at the College and/or District Levels

Elective Areas:

  1. Professional Development
  2. Acquisition of New Skills
  3. College Level Assessment of Learning Outcomes
  4. Service to the Community

In addition to an assessment of these “Three Required Areas and Two Elective Areas,” other “Related Areas” may also be selected by the faculty member to review, in order to bring into better focus their full professional involvement at the college or within the District.

The faculty member to be assessed will be the director of, and active participant in, the designing and implementation of the faculty evaluation process. He/she will carry the major responsibility for gathering the information about and completing the plan to the best of his or her ability with the support of a resource team, Dean of Instruction, and Department Chair.

The faculty member will form a Faculty Evaluation Plan (FEP) committee (RFP Section 3.5.4). This committee will include:

  1. The faculty member completing the FEP.
  2. An FEP Committee Member, chosen by the faculty member), who may be outside the faculty member’s discipline, department, or college.
  3. One of the following (again chosen by the faculty member): professional colleague, department/division chair, college Vice President, faculty/staff development specialist, an advisory committee member, or alumni.

At the conclusion of the process, the individual team members will review the results and any additional materials submitted by the faculty member to indicate his/her performance and goals in the areas outlined in the faculty evaluation plan and discuss them with the faculty member. Then an FEP Summary Endorsement Sheet will be filed. It will be signed by the individual team members and also by the department/division chair and dean, or dean’s designee, to verify the work and indicate compliance with the process.

Probationary Faculty Evaluation

See RFP 3.6

In addition to the Faculty Evaluation Plan and student evaluation process, the appropriate Vice President or Vice President’s designee, in conjunction with the department/division chair, will meet with the probationary instructional/service faculty during each semester of the first and second years and once during each of the third, fourth and fifth years of employment in order to discuss the faculty member’s progress in the areas of committee/division/college/district assignments, faculty development, and adherence to the college processes and procedures.

The probationary faculty member will receive a jointly written follow up report from the Vice President, or Vice President’s designee, and chairperson within eight weeks of the meeting or, if the meeting occurs within eight weeks of the end of a semester, no later than the end of that semester that summarizes the findings of the meeting. The report will indicate strengths, accomplishments, and areas of needed improvement, if any.

Classroom evaluations, as defined in the MCC Faculty Evaluation Guidelines, are conducted by the Vice President or Vice President’s designee and department/ division chairperson will be mandatory for the first two years of the probationary period. Classroom evaluations shall be conducted at that point in each course when between twenty-five percent (25%) to seventy-five percent (75%) of the instruction has been completed. The Vice President or Vice President’s designee and Department/ Division chair or designee (who shall be, in the case for Occupational Programs, the Occupational Program Director) may at any time, with 24 hours advance notice, visit a classroom for evaluation of teaching and learning.  The number of evaluation visits shall not exceed 4 per semester.

The dean and department/division chair, in response to a signed complaint from a student, may initiate a classroom visitation in any year from the start of the third probationary year through the end of the probationary period.

Information and assistance with the faculty evaluation process and plan are provided at the Center for Teaching and Learning. For more information, please call Dr. Jennifer Strickland at 480-461-7668.

Grievance Procedure: Faculty

The RFP grants Faculty the right to grieve certain kinds of situations, including violation of RFP conditions.  Grievances may be either informal or formal.  A grievance is an alleged misapplication, misinterpretation, or violation of a specific provision(s) of the Residential Faculty Policies that adversely affects the grievant. Matters not specifically covered by the RFP should be addressed through Resolution of Controversy. For more information related to the Grievance/Resolution of Controversy/ Student Complaint Process, please refer to Section 6 of the current Residential Faculty Policy manual and/or contact your Faculty Senate representative. Your Faculty Senate zone representative can be found at:
http://www.mesacc.edu/employees/faculty-senate/members

Informal Level

Within twenty-five (25) working days of the occurrence of the act or omission giving rise to the grievance or within twenty-five (25) working days of the date when the grievant should reasonably have known of the act or omission citing the specific section of the RFP which has allegedly been misapplied, misinterpreted or violated, the grievant shall present the grievance orally to his/her immediate supervisor. The purpose of bringing the matter to the attention of the immediate supervisor is to resolve the matter at the lowest level.

Formal Level

  • Level 1 – Appropriate Vice President

    If the grievant is not satisfied with the disposition of the alleged grievance at the informal level, the faculty member may file the original grievance, in writing, within seven (7) working days with the Vice President who is the immediate supervisor of the person to whom the grievance was taken at the informal level. If the grievant elects not to file the original grievance in writing within seven (7) working days, the grievance will be considered terminated. If no decision is rendered within five (5) working days after the informal meeting, the grievance is automatically forwarded to the next level. (If the grievant’s immediate supervisor at the informal level reports directly to the College President, this step in the grievance process can be omitted.) Within ten (10) working days after receipt of the written grievance, the appropriate Vice President and the faculty member will meet in an attempt to resolve the grievance.

  • Level 2 – College President

    If the grievant is not satisfied with the disposition of the grievance at Level 1, the grievant may, within fifteen (15) working days of the meeting with the appropriate Vice President, forward the written grievance and the response received at Level 1 to the College President. If the grievant elects not to forward the grievance in writing within fifteen (15) working days of the meeting with the Vice President, the grievance will be considered terminated. If no decision is rendered within ten (10) working days of the meeting with the Vice President, the grievance will be automatically forwarded to the next level. Within five (5) working days, the College President, or designee, will arrange a meeting at a mutually agreeable time and place, such meeting to occur within five (5) working days after the grievant is notified. The College President will issue a written response to the grievant and to the faculty campus association president within five (5) workings days after the meeting.

  • Level 3 – Vice Chancellor

    If the grievant is not satisfied with the disposition of the grievance at Level 2, the grievant may, within fifteen (15) working days of the meeting with the appropriate College President, forward the written grievance and the response received at Level 2 to the Vice Chancellor of Human Resources. If the grievant elects not to forward the grievance in writing within fifteen (15) working days of the meeting with the College President, the grievance will be considered terminated. If no decision is rendered within ten (10) workings days of the meeting with the College President, the grievance will be automatically forwarded to the next level. Within five (5) working days, the Vice Chancellor of Human Resources, or designee, will arrange a meeting at a mutually agreeable time and place, such meeting to occur within five (5) working days after the grievant has been notified. The Vice Chancellor of Human Resources will issue a written response to the grievant and to the campus senate association president within five (5) working days of the meeting.

  • Level 4 – Chancellor

    If the grievant is not satisfied with the disposition of the grievance at Level 3, the grievant may, within five (5) working days after the receipt of the written decision, forward the written grievance and response to the Chancellor. The Chancellor or his/her designee will, within fifteen (15) working days after receipt of the written grievance, render a written decision.

  • Level 5 – Governing Board

    If the grievant is not satisfied with the chancellor’s decision at Level 4, the grievant may, within five (5) working days, request that the grievance be reviewed by the Governing Board. The Governing Board may, at its option within thirty (30) days after receipt of the written grievance, review the evidence and issue a written decision. Should no written decision be rendered within thirty (30) days, the decision at Level 4 is final.

Decisions rendered at Level 1 that are unsatisfactory to the aggrieved person and all decisions rendered at Levels 2, 3, 4, and 5 of the grievance procedure shall be in writing, setting forth the decision and the reasons therefore, and shall be transmitted promptly to all interested parties.

All documents, communications, and records dealing with the processing of a grievance shall be filed in a separate grievance file and shall not be kept in the personnel file of any participant. A member shall have access to all documents pertaining to his/her grievance and may acquire copies of same.

All meetings and hearings under this procedure shall be conducted in private and shall include only such parties in interest and their designated or selected representatives.

Again, for more complete policy on the grievance procedures, see the current RFP.

Professional Growth

The Professional Growth Committee is a Governing Board-approved district committee consisting of the chancellor’s designee, plus the Vice President of Academic Affairs or designee and two faculty representatives from each college. District monies are provided for faculty professional growth activities for faculty including:

  • Registration fees for conferences and other professional events
  • Travel to conferences and other professional events
  • Sabbaticals
  • Horizontal advancement on the salary schedule

Many professional growth procedures can be completed online, and there is a great deal of information about professional growth activity on the website of the Maricopa Center for Learning and Instruction (MCLI).

For further information, contact Professional Growth Representatives at 480-461-7465 (conference registration and reimbursement) or 480-461-7351 (sabbaticals/advancement) or visit http://www.mcli.maricopa.edu/fpg/ or http://mccfa.wildapricot.org/Default.aspx?pageId=1271535

Applications For Registration And Reimbursement

  1. Obtain a Professional Growth Application form online from the FPG website www.mcli.dist.maricopa.edu/fpg/
  2. After completing the form, send the original application with a conference brochure or other conference information to the faculty representative for review and signature.
  3. The only signatures required for this form are: the applicant, the professional growth representative, and the district professional growth chairperson. Make 10 copies of the application and documentation materials only if requested by the campus representative. Revisions to the original application may be necessary before forwarding the application to the District Professional Growth Committee.
  4. Once the application is reviewed and signed by the campus representative, it should be forwarded to the District Professional Growth Committee.
  5. The application must be made before the event takes place. It is a good idea to submit the application for approval at least a month in advance to ensure approval prior to making plans.
  6. The District Professional Growth Committee meets and reviews applications. Once decisions are made, the applicant receives notification of the decision. The committee meets twice a month during the fall semester and twice a month until April during the spring semester. The committee meets every Tuesday afternoon from April until May to review summer projects.

Applications For Salary Advancement

  1. Obtain a Professional Growth Application from the FPG website. See above. After completing the form, send the original application to the campus representative for review and a signature.
  2. To be eligible for horizontal advancement for the salary schedule during the new contract year, applications must be signed by the campus representative and delivered to the District Faculty Professional Growth Office by 3:00 PM on the third Friday of August. Only applications on the agenda and approved by September 15 are eligible for advancement for the current academic year. The application must be complete with all required supporting documents.
  3. Applications for advancement on the salary schedule are processed by the Faculty Professional Growth Committee at its regular meetings throughout the academic year. Applications approved and sent to Wage and Salary after September 15 will not result in salary advancement until the next contract year.
  4.  Applications for academic advancement for completion of coursework must be submitted within 24 months of completion.
  5.  Applications for non-academic advancement for participation in seminars, workshops, etc., must be submitted within 30 days of completing the activity.
  6.  Applications for non-academic advancement for work experience, travel experience, or other professional activities require pre-approval and should be submitted at least six weeks before the activity begins.

Applications For Sabbaticals

  1. Residential faculty become eligible for a sabbatical after serving twelve (12) semesters as residential faculty members.
  2. Sabbatical applications must be submitted to the campus Vice President of Academic Affairs by 3:00 PM on October 1 each year. When Oct. 1 falls on a weekend, the following Monday is the due date. Nothing can be added to the application after the deadline.
  3. Proposal guidelines are available from the FPG website listed above or the District FPG office. Call 480-461-7351 for more information.
  4. Sabbatical proposals are reviewed and ranked by the Sabbaticals subcommittee. Recommendations are made by the District Faculty Association and the Vice Chancellor for Academic Affairs. Then the Chancellor presents his/her recommendations to the Governing Board.
  5. Recommendations are made in the spring for the fall semester of that calendar year.
  6. All applicants are notified of the Governing Board’s actions by the Vice Chancellor of Academic Affairs by certified mail. Sabbatical recipients must notify their Department Chair, Dean of Instruction, Vice President of Academic Affairs, and the District FPG office of their decision to accept within 15 working days.
  7. A Sabbatical Leave Contract and Promissory Note must be sent by certified mail to recipients by May 1. The contract and note must be signed before a notary and returned to FPG Committee at district by June 1.
  8. See the Professional Growth Guidelines for information on periodic reporting procedures, compensation and publication rights.

For more information on sabbaticals, visit http://www.mcli.maricopa.edu/fpg/sabbatical-leave

Unpaid Leave

Residential faculty who have achieved Appointive Status may apply for a Professional Unpaid Leave not to exceed two (2) consecutive semesters. A Professional Unpaid Leave permits the faculty to study, conduct research, travel, obtain work experience, or pursue other creative activities. The district FPG committee administers the Professional Unpaid Leave policy.

For information about applications, processing, and reporting procedures, see the FPG Guidelines at http://www.mcli.maricopa.edu/fpg/unpaid-leave

Travel

Travel for research and scholarly purposes and to participate in professional activities is an important way of keeping current in our disciplines. MCC recognizes the value of travel experiences for faculty and has established processes by which faculty can be reimbursed for certain types of travel associated with our professional responsibilities.

In order to follow district guidelines for out-of-state travel funding, please review and keep in mind the following as you apply for professional growth travel.

  • The Travel Committee funds only full-time residential faculty. One Semester Only/ One Year Only (OSO/OYO) faculty will not be funded by the Travel Committee.
  • Required signatures:
    1. Department chair – for information purposes so that he/she will be able to plan for substitutes and prepare the absence report
    2. Vice President of Academic Affairs
    3. President
    4. Chancellor must approve all international travel prior to the Travel Committee’s consideration and the event
  • Requests must be in the Vice President of Academic Affairs’ Office 30 days prior to the Travel Committee meetings. The Travel Committee meets the second Tuesday of every month.
  • Neither the Vice President’s nor the President’s signature guarantees funding by the Travel Committee.
  • If you travel before the Travel Committee takes action on your request, you do so at your own financial risk.

If you have any questions pertaining to specific funding guidelines for faculty travel, please feel free to contact one of the members of the Travel Committee.

For additional information, contact the Office of the Vice President of Academic Affairs at 480-461-7325.

Guidelines Used to Evaluate Travel Requests

All travel requests will be evaluated on the basis of relevance to the applicant’s field or teaching assignment. Travel related to administrative assignments should be referred to the president’s office for funding.

MCC Travel Committee’s jurisdiction is to fund only full-time residential faculty for out-of-state travel; actual travel would be pending administrative approval. According to district policy, OSO/OYO faculty cannot be funded by the Travel Committee.

MCC Travel Committee can approve a maximum of $2,500* for any single travel request. This does NOT include registration fees approved by district Professional Growth.

All requests for changes in previously approved funding must be made before travel. A hard copy brochure about the event you’re planning to attend, Online Travel Calculation Form, and Annual Travel Acknowledgement form must be attached to the Travel Request form. (Brochure must include workshop/conference/seminar name, dates, location, lodging and registration costs, and a schedule of events/workshops. A call for papers/proposals does not qualify as a brochure.)

You can access the Online Travel Calculation Form at http://mcli.maricopa.edu/fpg/travel

Registration fees up to $35 will be funded by the MCC Travel Committee. Registrations over $35 should be submitted to the District Professional Growth Committee through the MCC faculty representative. Please attach a copy of your Professional Growth form to the Travel Request form. All registration fees should be itemized on the estimated costs portion of the Travel Request form (as per district policy).

For June travel, all expense claim forms and original receipts must be submitted on or before June 30 of that year.

If you decide not to take an approved trip, please notify the Travel Committee and/or Fiscal Office within five working days after the event/conference.

The expense claim form and original receipts must be submitted to the Fiscal Office at MCC at Southern and Dobson – located in room AD3S of the AD building – for reimbursement within twenty working days of the traveler’s return.

When filling out the Travel Request form, please indicate that you are a representative of the district.

Persons who have not received travel funds within the previous and/or current fiscal year will have priority for funding.

Persons who have received travel funds within the previous and/or current fiscal year will be placed on a waiting list. At the end of the fiscal year, if funds are available, waiting list requests will be considered for reimbursement.

A faculty member’s second travel request in the course of two years will be considered for funding only after all first-time travelers have been reimbursed and only if funds still remain.

Travel requests submitted after the last Travel Committee meeting in May (for travel July 1st or later) will be held for review at the first Travel Committee meeting of the next fiscal year.

If a travel request is submitted after the last Travel Committee meeting in May and the travel is before July 1st, the request will be reviewed by the committee chair, if available.

Guidelines Used to Evaluate Conference Funding Requests

The MCC Travel Committee approves reimbursement for meals and lodging according to district policy.

Contact the Fiscal Office at 480-461-7264 for the Lodging Cost Index and the out-of-state per diem amounts for meals and incidental expenses (M&IE), or view the Maricopa Community Colleges Travel Reimbursement Rates at http://www.gao.az.gov/travel

Lodging

The reimbursement amount includes room charges and applicable taxes in reference to one of the following:

  1. The reimbursement will not exceed the listed maximums plus tax for cities included in the Lodging Cost Index.
    or
  2. Individuals staying at the conference-designated hotel may be reimbursed actual lodging cost (including taxes), provided the brochure of the conference verifies the location and rate. Please indicate the conference hotel where you will be staying.

NOTE: If not specified, the Travel Committee will reimburse at the $55.00 per day base rate.

NOTE: For lodging reimbursement, Hotel Express Checkout will not reflect payment – only the charge. In order to be reimbursed, the receipt must show a $0.00 balance (see hotel desk clerk).

If you do not specifically request a certain type of funding on your Travel Request form (e.g., estimated dollar amount for food), the MCC Travel Committee will not automatically include such funds in their approval.

Meals

See District Per Diem Guidelines for rates. Amount of approved funding is based on departure and returning times.*

The MCC Travel Committee may approve travel funds for the published dates plus a day before and a day after the scheduled conference, workshop, or seminar, depending on the conference start and end time. Per district policy, the Travel Committee must take into account what is in the best interest of the college when considering the travel expense as well as the traveler’s time.

Transportation

If you prefer to drive rather than fly, you must submit proof of estimated airfare if you were to fly. The Travel Committee will approve mileage based on the lowest airfare available, and this amount will be the maximum mileage amount the individual may claim.

Normally, the committee does not fund rental cars. If a rental car is necessary for transportation, a written justification is required for a rental car request. If a group is sharing a car, one person needs to take responsibility for claiming the expense. Please list all faculty included in group as part of your justification.

Arizona Local Transportation

Airport parking up to $8-10 (Economy rate)* per day will be reimbursed or commercial transportation to and from Sky Harbor Airport will be reimbursed at $30* maximum each way. Please retain all receipts, as receipts are now required.

* Amounts may change. Check with the Fiscal Office for most current rates and allowances.

Conference City Transportation

A maximum of $30* (each way) in the conference city will be funded for transportation to and from the airport. Only transportation for conference business will be funded. Transportation for personal activities, such as sightseeing or travel to restaurants, is not reimbursable.

Communication Expense (For Department Chairpersons Only)

Business communication charges, including telephone, internet access, faxes and Copies, are reimbursable if documented by receipts and purpose of expense is identified. Personal phone calls are not reimbursable.

For more information on college travel procedures, contact the Vice President of Academic Affairs’ office at 480-461-7325.

For the most current information on district travel guidelines, visit www.mcli.dist.maricopa.edu/fpg/travel.html

Rosters

Each faculty member will receive class rosters electronically for the purpose of auditing, correcting, and verifying student enrollment. Class rosters may be downloaded electronically by logging into either MyMCC (https://sso.mc.maricopa. edu/portal/) or SIS at the District MyMaricopa website (https://staff.sis.maricopa. edu/psp/STAFF/?cmd=login). If a student’s name does not appear on your class roster after the first week of classes, please send the student to the Office of Records and Registration so that the records can be corrected immediately. For a student to receive credit for a course, he or she must attend the class section in which he or she is registered.

Information regarding processes and timelines for the handling or rosters are sent by Records to all faculty via email at the beginning of the semester, near the 45th class day, and toward the end of the semester when final grades are due. Faculty should make sure that their Department Office has current email contact info so that they receive all information related to class rosters in a timely manner. Please make sure that the 45th day roster is accurate as it is used for, among other things, FTSE reporting to the state.

Required Disclosures And Training

The Maricopa Community Colleges Governing Board Policies and the District’s Administrative Regulations provide the framework for performing our duties. Each of us is responsible for being aware of these rules and abiding by them. As a way to help us understand these policies and provide transparency in our actions, each employee is required to complete a set of acknowledgements and disclosures.

All full-time and part-time board approved employees including OYO, OSO, Specially Funded and Skill Center Employees are also required to complete two educational training modules – Legal Issues: Public Sector Employment and MCCCD Public Stewardship – as assurances to our students and communities we serve that public stewardship is taken seriously.

To access the list of required Disclosures and Trainings, go to http://www.maricopa. edu/disclosure/ and click on the appropriate link.  When asked to log in, use your MEID and password.

Transfer Within The District

Transfer opportunities are published regularly by the District in electronic format and are announced via email. Since the employment notification from the Maricopa Community Colleges states that a faculty member is employed by the District, a faculty member may request a transfer or be transferred from a discipline or service department at one college to a similar discipline or service department, if qualified in that discipline or service department, at another college.

In the case of an employee-requested transfer, the following considerations will enter into the decision:

  • The preference of the member for a particular college
  • Protecting the employment of appointive faculty in the event of overstaffing in the present assignment
  • Meeting the staffing needs educationally and/or numerically of another college/facility
  • Improving working relationships

All parties concerned will provide input into the transfer decision including, but not limited to, the following: college presidents and vice presidents, department chairpersons, in addition to the faculty member requesting transfer. The determination of transfer will be based upon, but not limited to, the following considerations:

  • Willingness of transferee
  • Reciprocal need for transfer
  • Academic qualifications of transferee
  • Compatibility within receiving department/division structure
  • Mutual presidential agreement

Members will follow procedures as outlined by the Human Resources Division. For complete policy on transfer within the District, see the current RFP section 3.17.

Tuition Waivers

Full-time employees of the Maricopa Community Colleges and their spouses and dependent children are eligible to receive tuition waivers for classes they take within the Maricopa Community Colleges. The waiver covers only the cost of the per-credit- hour tuition; other fees such as lab and equipment fees are not waived.

Forms are available online http://www.maricopa.edu/publicstewardship/resources/tw.php