Use the links below to navigate to key areas of the Faculty eLearning webpage.
- eLearning College & Faculty Expectations
- Attendance Policies and Procedures
- Identity Verification and Academic Integrity
- Technology Usage & FERPA
- Preparing to Teach Online
- eLearning Professional Development Programs
eLearning College & Faculty Expectations
The MCC eLearning Strategic Committee developed a set of expectations for elearning instruction. These provide a general foundation for what is expected of all academic areas involved with elearning. These areas include the college, department, and individual faculty.
These eLearning Expectations were developed and endorsed using a shared governance model that solicited feedback from all faculty leadership groups: eLearning Committee, Department Chair Association, Shared Governance Council, and Faculty Senate.
View as a PDF
Attendance Policies and Procedures
As an institution that serves a student population in which the majority are receiving federal financial aid, we are required to follow certain policies on collecting and reporting attendance in the online classroom. To ensure compliance with our accrediting body and follow Title IV (Federal Financial Aid) requirements, you must communicate and follow the attendance policy in your syllabus. An example of an appropriate online attendance attendance policy is:
Attendance Policy Online courses measure attendance based on weekly assignment submissions. Students who fail to complete assignments in Canvas by scheduled due dates will be marked absent. Online participation equals class attendance, so missing two due dates in a row may warrant withdrawal from the course.
First week of class/Success from Day 1
- Federal Financial Aid Requirements: As of July 2011, to comply with new requirements for students receiving federal financial aid, students must check into the class within the first two days of class. Additionally, they must engage in at least one substantial activity (e.g., sending a course communication to the instructor, participating in a discussion and/or completing a quiz) each week of the class. This minimum level of participation only satisfies the federal regulation and does not supersede the additional requirements that may be set by the instructor of the course.
Instructor Responsibility: To comply with this requirement, it is advised that you front load your class with a couple assignments to “verify” the students intent participate in class. Implement the “MCC Getting Started Module” in your online class and you will address this requirement.
- Early Participation: Reaching out to students who fail to log in or participate on the first day or two of class is advised. Students often “forget” about their online classes and sending Canvas inbox communication can serve as a good reminder.
Instructor Responsibility: As stated in the eLearning Expectations for faculty, sending a welcome letter prior to the first day of class will remind many of your students to start participating. Additionally, you can see who has logged into your class by going to the “People” menu item to verify their last login date and time.
Attendance and Last Day of Attendance (LDA)
- Attendance Policy: Have one! Include your attendance policy in your syllabus.
Instructor Responsibility: In order to verify a student is attending an online class, there must be an indicator. Logging into class is rarely a measurement for attendance as students may view your class, but never read or review any content. Have quizzes or other assignments due every week to verify students are attending. State that missing too many of these assignment (1-3) will result in a withdrawal from the course.
- LDA: If a student is no longer attending in your class (based on your attendance policy), withdraw them and provide the LDA of their last educational activity. Some examples of educational activities are listed below:
- student submission of an academic assignment,
- student submission of an exam,
- documented student participation in an interactive tutorial or computer-assisted instruction,
- a posting by the student showing the student’s participation in an online study group that is assigned by the institution,
- a posting by the student in a discussion forum showing the student’s participation in an online discussion about academic matters, and
- an email from the student or other documentation showing that the student initiated contact with a faculty member to ask a question about the academic subject studied in the course.
Instructor Responsibility: It is advised that you contact the student via Canvas Inbox when they miss assignments. Send them an email to remind them of the attendance policy and let them know they will be withdrawn from class. It is up to you whether you give them an opportunity to remain in class to complete assignments.
- Use of Code 43 – Never Attended: When withdrawing a student, do not use code 43 after the 45th day if your class began prior to that date. If you teach a late start 8-week class, your class begins after the census date, but code 43 should be used early and never on a final grade roster.
Instructor Responsibility: Message students who are not active in class. If students do not respond to Canvas Inbox communication regarding logging into class, drop them within the 100% refund period using “Code 43 – Never Attended.” The last day to drop a class with a 100% refund is determined by the class length. See the official refund schedule here to determine your classes 100% refund date.
Identity Verification and Academic Integrity
Our Higher Learning Commission accreditation requires us to verify student identity. This means that we have protocols and processes to determine that the student who signs up for the class is the same student who completes the work and receives academic credit (read the specific language of this policy here). Identity Verification and Academic Integrity are linked, and as such, multiple strategies should be implemented in your course.
Students are assigned an MEID and password that is used to access all college systems. This is the first level of authentication. It is important to use MCCCD systems to conduct class business because it requires this first level of authentication and protects student records. Using Canvas and Maricopa Student Email ensures that students must use their MEID and password to access your course communication and feedback.
Online Exam Proctoring
If online exams are required for assessing course outcomes, every effort should be made to ensure student identity verification and academic integrity. This can be done easily with MCCCD’s online proctoring system: Respondus Lockdown Browser (RLB) and Monitor. This tool locks the browser to allow access to the exam screen only AND can video record the student taking the test and verifying their identity with a student ID or driver’s license. RLB and Monitor can be added to any exam from within Canvas.
If writing is required for assessing course outcomes, every effort should be made to determine that the writing is the students original work. Turnitin.com is a plagiarism detection (and teaching tool) available through Canvas. Writing submissions can include submission into the Turnitin database which will provide a matching report to identify correct citation and referencing and/or plagiarism.
Video & Pictures
Other forms of assessment may require creative ways to verify student identity. For example, online labs may need to require video documentation and or a series of images that include the student’s face. Canvas has a video recording tool available in every submission window that can capture student work from an available webcam. Additionally, most students have phones that can capture both video and pictures to be uploaded within Canvas.
Technology Usage & FERPA
MCCCD Technology Use
As Maricopa employees, we are required to use MCCCD technology systems to conduct classroom business. The Administrative Regulation related to this requirement are listed and explained below.
4.4 Technology Resource Standards
“Under Arizona’s public records law, MCCCD is required to transact business so that its records are accessible and retrievable”
Instructor Responsibility: Use MCCCD purchased technologies which are: Canvas (MCCCD Learning Management System), Maricopa Employee Email, Student email and Canvas Inbox (for sending communication to students), College purchased instructional technologies
All student records and communication pertaining to your class (grades, feedback, and coursework) must be kept confidential and private by way of a secure MCCCD technology. This is easily done using any of the technologies listed above. Additionally, as a public institution, we must capture communication for public records and retention purposes. See Admin Reg 4.22 and 4.3 below:
4.22 Statement on Privacy
“Student information: Pursuant to FERPA, MCCCD must, except under certain conditions, obtain written consent for or on behalf of a student prior to the disclosure of certain information from the student’s education records. MCCCD may, however, disclose “directory information” as listed in Administrative Regulation 2.5.3 Student Records.”
Instructor Responsibility: Ensure that you use only Maricopa systems to communicate student information to your students. If a student requests educational records (grades, coursework, feedback) information from a personal email account, you must communicate that information either through Canvas or their Maricopa student email account. This is the only way to ensure it is the student and not someone else requesting their information.
Ensure Secure Online Storage: No online cloud storage system other than Google Drive is approved for retention of records outside of the approved Learning Management System (See MCCCD Administrative Regulation 4.23 Cloud Storage). The LMS will retain at least 5 full contiguous calendar year semester’s worth of information. If you use Google Drive, you must be sure all sensitive or confidential information is encrypted. Any time you are storing or sharing confidential information, it is vital that the data be properly secured and protected to ensure confidentiality and integrity are maintained. For more detailed information, please refer to the Information Technology Directive on Information Classification and Handling.
Here are links to guides on how to encrypt using MCCCD-supported tools:
4.3 Electronic Communications
“MCCCD Governing Board members and employees have an obligation under the law to conduct MCCCD business through electronic communications in a manner that permits the communication to be captured for public records and retention requirements.”
Instructor Responsibility: When communicating with students, use Canvas Inbox for individual messages, their student Maricopa email, or provide individual feedback in the Speedgrader. If communicating grades, update their grades in the Canvas Grades area and/or Speedgrader. When communicating to the entire class, you can use the Canvas Inbox to message the entire class or provide class updates in the Announcements area of Canvas.
Preparing to Teach Online
If you have stumbled on this page as a brand new MCC online instructor, we have a convenient online professional development opportunity that will prepare you to teach online! It is a series of three online courses that will provide you with the foundation to be an online instructor at MCC. See below for more information:
eLearning Educator Microcredential
- Apply MCC eLearning Expectations and QM in eLearning
- Develop a syllabus with all required elements to facilitate student comprehension of college and course requirements.
- Develop class practices that support student learning online. (office hours, netiquette, time commitment, expectations for response time, etc.)
- Identify and develop communication strategies for student success online including classroom presence and instructor engagement (weekly screencasts, annotated responses to grading, early alert milestones, etc.)
- Align and create course content, assignments, resources, materials, and assessments to meet the stated course outcomes.
- Use LMS assessment tools to facilitate timely and useful feedback for student learning.
- Construct assignments to engage students with the instructor, course content, technology and other learners.
- Develop course assessments that ensure academic integrity and verify student identity.
- Apply effective strategies for developing, using, and managing online discussions.
eLearning at MCC [Enroll Now]
Provides the rules, regulations, and expectations for teaching an online class.
Canvas for Online Engagement [Enroll Now]
Provides a solid foundation for using the college’s Learning Management System (LMS), Canvas, for managing and teaching online classes.
Quality Matters and Beyond [under revision]
While this asynchronous course is being revised, the following two-part “Live Online” sessions may be used as substitutes for the QM & Beyond badge.
Part I – Online Course Planning: Monday or Tuesday from 11am – noon [Live Session Link]
Part II – Online Course Design: Every Wednesday from 11:30 – 12:30 or Thursday from 11am -noon [Live Session Link]
Provides an online course design foundation based on the Quality Matters Rubric along with facilitation strategies to promote student success.
eLearning Professional Development Programs
The Center for Teaching & Learning and eLearning Department have a few professional development programs that address online learning faculty and student needs. Use the links below to learn more about these programs.
Looking to remove the mystery and confusion that comes with a student’s first day logging into an online class? You’re in luck! Below are the standard MCC design elements for an online course.